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ElonGROW+ provides a simple, structured approach to supervising student employees through intentional reflection and conversation. By using anchor questions and developmental prompts, supervisors can help students recognize what they are learning, connect their work to academics, and build career-ready skills.

ElonGROW+ is not an additional task, it is a way to make the conversations you are already having more meaningful and impactful.

Explore the ElonGROW+ Pathway Guide

Effective supervision is essential to creating a meaningful student employment experience. Training opportunities are available to help you strengthen your skills as a supervisor and mentor.

Supervisors are encouraged to participate in:

• ElonGROW+ Supervisor Training (offered at the beginning of each semester)
• Nuts & Bolts of Student Employment (offered at the beginning of each semester)
• Workshops and sessions offered through the Student Professional Development Center
• Professional development opportunities through the Office of Leadership & Professional Development and the Enhanced Supervision Series
• The Employee Resource Group for Supervisors of Student Employees

These trainings provide practical tools to support student growth, improve communication, and enhance your supervisory approach.

Student employment is more than a job, it is a key opportunity for students to develop transferable skills and prepare for future success. Supervisors play an important role in helping students make meaning of their experiences.

You can support student growth by:

• Engaging in regular ElonGROW+ reflection conversations
• Encouraging students to connect their work with their academic experiences
• Helping students identify and articulate the skills they are developing
• Connecting students to campus resources that support their goals
• Requesting a workshop from the Student Professional Development Center. Workshops include:
  • New Hire Orientation introduces new student employees to workplace expectations, dress code, email communication, payroll information, and telephone etiquette.
  • It’s All in the Translation is an interactive session designed to assist students with translating the student employment experience for post-graduate or internship resume. Using the job descriptions from the department student employees will learn how to determine and compose relevant action bullets for their resume. This session is customized to address how the jobs in your department can be written for relevance to post-graduate goals.
  • The Game of Social Life addresses bias, understanding, and inclusion.  The session is designed to increase awareness and understanding of between-group variations and how external factors impact decisions and outcomes. In thinking about a given person’s successes or failures in life, we might assume that those outcomes are probably due to a combination of internal factors (a person’s own motivation and hard work) and external factors (such as the conditions under which one is born, the social support that a person receives, or the ways in which the policies, rules, and reward structures of a society affect that person). As we play this game students examine the relative balance between free choice and external factors in determining outcomes in life.  This is all done through assignment of an interactive strategy game and class discussion of experiences based on player profiles.
  • Request a custom session for student staff or applicant training you can use  to explain and request training.  Use the “Other” option on the form and detail request in comments.

�þ��� can also benefit from resources offered by the Student Professional Development Center, including résumé reviews, mock interviews, and career advising.

Explore Student Career Resources

Posting a position to the Elon Job Network (EJN) takes just a few steps:

1. �ǰ���
   1. When registering, complete fields marked with an asterisk (*) and know, status is pending until approved. An email will be sent when approved.
2. Under Job Postings + “Add New.”
3. To reuse an existing position: Select the position and neccesary edits and update “Posting Date,” and “Expiration Date.”
4. Complete fields with an asterisk (*).
5. Provide specific details about the opportunity.
6. Select methods to receive student emails for non-OCR positions: Email, Accumulate Online, Other (you may select more than one).
7. Check the documents requested and required boxes.
   1. Enter special instructions regarding requested documents.
8. Type in and choose from a list of skills or create up to 10 new skills.
9. Complete any additional fields for screening purposes.
10. Save or Submit.
    1. Its status will be pending until approved. An email will be sent when approved.

Edit An Existing Job Posting

1. To edit posting information, contact information, or position information click on “Jobs” and choose “Job Postings.”
2. Choose the job and edit.
3. SAVE.
4. Once you edit a job, its status is pending until approved. An email will be sent when approved.

To update your profile: Choose “Edit” to update your organization, contacts information, password, and more

Access commonly used tools and resources:

• ElonGROW+ Pathway Guide
• Training Videos
• Email Templates for GROW Conversations
• Student Employment FAQs
• Supervisors of Student Employees Resource Group

To hire a student, you must first establish the position with Human Resources by filling out .

For equal access through a centralized system, all jobs are posted on the , an online database of jobs and internships posted exclusively for Elon students and alumni. Register as an “Employer” to post jobs.

Enrolled �þ��� degree-seeking students are eligible to work as part of �þ���’s federal work-study or institutional work-study program.  Graduate degree-seeking students are eligible to apply for positions within graduate programs.

The supervisor contacts the Office of Human Resources to set up a position in PageUp.

What attracted you to this position?

What motivates you to want to work on-campus and in this department?

What do you hope to learn from this position?

How will your past work experience contribute to our office?

Tell me about a recent accomplishment that made you exceptionally proud.

How do you measure success?

what motivates you to excel?

How do you motivate others?

Tell me about your ideal work environment.

How do you work under pressure?

How have you handled conflict with a student, co-worker, and/or supervisor?

Tell us about a specific time when you had to deal with a dissatisfied customer, client, student, etc. What happened?  How did you solve the problem?

Tell me about a time when you had to make a touch decision but didn’t have all the information you needed.

What have you learned from your mistakes?

What is your greatest strength? Weakness?

Do you consider yourself to be a leader or a follower? Explain.

Would you consider yourself a big picture person or a detail-oriented person? Explain

How would other people describe you?

What concerns do you think the average college student has?

How do you balance your schoolwork with your extracurricular activities?

What are your long and short-term goals and how do you plan to achieve them?

Refer to Elon’s .

Complete the work agreement using the “Student Staff Information” link in . You will find this link under the “OnTrack for Employees” menu in the “Time Entry and Approval” section. Click on Enter New Work Agreement.  Search for the student you want to hire and the page will display any students meeting the criteria you entered.  Click the “Select’ button beside the student you want to hire.  The student’s information will be displayed at the top of the page.  If the student has any current positions then the position information will be displayed at the top of the page.  Enter the pay information.  Check the box if the student is receiving a promotion.  Enter the 6-digit payroll account number and then click “Submit.”  Look at the list of position in the drop down list and choose the correct position.  If the position you need is not listed then choose the “The position is not listed” option, which will start an investigation and communication about the issue.  Once you select a position, enter the student’s start date.  Enter any “Comments.” Read the “Terms of Agreement and click “Submit work agreement” to forward the agreement to Human Resources for approval.  Once you have submitted the supervisor work agreement and Human Resources has approved the submission, an email with appropriate instructions will be sent to the student employee. If the student does not have an I-9 form on file, the student will receive an email  with instructions for submitting their I-9 form.

Once the work agreement has been processed you and the student will receive an email
from HR with subject line “Your work agreement has been processed” that reads ……

The following work agreement has been processed into the Payroll system and the student is eligible to begin employment.

Student: Polly Ester Suit
Supervisor: Lois D. Nominator
Alternate Supervisor: Chris P. Bacon
Position ID: 999999RES09804
Position Title: IWSP Department
No further action is needed for the work agreement process.
End of email

A student CAN NOT begin to work before this email is received. This ensures Elon remains in legal compliance with applicable employment laws.

For additional details about processing a new work agreement see information on .

If they’ve never worked on campus before you should start your student in five business days. This will give the student enough time to complete the necessary paperwork. It could be longer if the student does not have the proper documentation to complete the I-9.

If they have worked on campus before you should start them in three business days.

You may choose to send the new hire the following email.

Beginning of email to new hire….
Congratulations on your student employment position.

1. After I submit your work agreement you will receive an email from Human Resources (hr@elon.edu) with the next steps you should take.

2. If you do not have an I-9  form on file you will be instructed to make an appointment with Human Resources to complete this form. You will need to take

a. 1 item from list A
OR
b. 1 item from list C AND 1 item from list C
�ڰ��dz����ٳ󾱲�  to your appointment.

You will also submit tax forms and a direct deposit form during your HR appointment. You will complete a Federal tax form (W-4) and a NC state tax form (NC 4-EZ) at this appointment. A direct deposit form will be submitted as well. Because Accounting nor HR can legally advise you on tax forms, please check with your parents/guardians for advice prior to completing. If you already have an I-9 on file, see step 3.

3. You should receive an email instructing you to go on to your OnTrack account to accept a work agreement. Login to OnTrack, click on the Student Work Agreement to complete. If you do not receive an email within three days of accepting the offer, look on your OnTrack account to see if there is a student work agreement available for you to complete. Login to OnTrack, click on the Student Work Agreement to complete.

4. Please read and submit the agreement.

End of email

FAFSA reporting deadlines necessitate closing out work agreements.

Kameryn Taylor will send an email to inform you of dates for completing the rapid rehire process, the process for continuing a student’s employment.

Rapid Rehire Instructions:

Rehiring one student 

• Log  into  for Staff.
• Under the section labeled Time Entry and Approval, select Student Staff Information .
• A list of your student staff will appear.  Scroll to the appropriate student information and select the “Rehire” button on the student’s information line.
• Enter the students start date for the position.  The date must be on or after the star of the academic year.
• Enter the student’s pay rate which must be greater or equal to Elon’s minimum wage of $13.00.
• Click submit.
• The student will receive an email asking them to log into OnTrack to accept the work agreement. Once the work agreement is accepted, you will receive an email stating the work agreement is complete and the student may begin working. Please keep in mind the student is NOT to start working until you receive that email.

Rehiring Multiple �þ��� 

• Log into  for Staff.
• Under the section labeled Time Entry and Approval, select “Student Staff Information.”
• Use the “Start Date for All” field to fill the Start Date for each student with the same date.  Use the “Rehire All button to check the boxes in the Rehire column for each student.  The start date must be on or after the start of the academic year.  For additional details see information on .

You will receive a notification from HR like this and you will see hired in the work
agreement status.

Once the work agreement has been processed you and the student will receive an email
from HR with subject line “Your work agreement has been processed” that reads:

The following work agreement has been processed into the Payroll system and the student is eligible to begin employment.

Student: Polly Ester Suit
Supervisor: Lois D. Nominator
Alternate Supervisor: Chris P. Bacon
Position ID: 999999RES09804
Position Title: IWSP Department
No further action is needed for the work agreement process.

End of email

If a student is not listed, that person or position may not have been assigned to Web Time Entry in the system yet. Note that students will not be set up with access to Web Time Entry and should not be working until their work agreement is completed and submitted.

First, contact Human Resources at 278-5560 to ensure the work agreement has been entered. Finally, contact Payroll at 278-5284 to ensure there are no other problems.

A student may work a maximum of 20 hours per week when classes are in session. This is between all jobs they hold on campus.

A student may work up to 40 hours a week if enrolled and not taking classes.

Work for projects, events, camps, and short-term assignments. Resident Assistants are also covered under this group.

Yes. If the student is working on campus for a department and runs out of FSWP monies, wages are taken from the departments IWSP line.

Supervisors may assign a proxy only when away from campus and/or not able to perform their time approval duties. Please refer to the  for all proxy-related questions.

A pay report can be requested from Payroll (336-278-5282).

The employee is responsible for monitoring and ensuring that maximum hours are not exceeded. Because some students work two jobs with two different supervisors, they will need to apprise a supervisor of hours.

This information can be found On OnTrack. Login and access the student staff information link.

The supervisor will need to contact Payroll at 278-5284 and submit a Payroll Manual Timesheet for the missed pay. �þ��� should record and submit hours worked during the correct time period. It is imperative that students do not “stockpile” hours in order to receive one lump sum payment.

During the pay period and before the student has checked the box to submit their hours for supervisor approval, the student can delete the incorrect hours and enter them on the correct timesheet.

If the student has submitted the timesheet and the supervisor has not yet approved it, the supervisor can reject the timesheet so the student can enter it on the correct position or the supervisor may correct the timesheet directly. If the student and the supervisor both approved the hours for payment, the supervisor needs to submit an Expense Correction Form to Payroll so that the proper budget is charged for the pay. Click here for directions for the Expense Correction Form. Terminations and Ending Work Agreements

�þ��� who have worked for the same department for at least two consecutive semesters (Fall and/or Spring) may be eligible for a wage increase. Requests for raises up to $.25 per hour can be made for the semester.  Human Resources processes raises 2x/academic year.